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Order Administrator

Company: Illinois Tool Works, Inc.
Location: Eden Prairie
Posted on: January 13, 2022

Job Description:

smart people.smart ideas.smart choice.A thriving environment for learning, innovation and growth.Why do so many people join MTS Systems Corporation and stay for a career? Because this is a place where you get to apply your creativity, work with smart people on fascinating projects, and make a positive impact on people's lives. It is a place where you can learn, innovate and grow professionally.Transforming what's possible with cars, aircraft, bridges, wind turbines and space-age materials - this is work we dream about as kids. At MTS, it's a rewarding career path for talented individuals who are willing to work hard, think hard, and commit to solving complex and critical challenges for our customers around the world, many of whom are leaders in their respective industries.By joining MTS, you'll have access to the latest tools and technologies, along with the support of colleagues who are passionate about their work. You'll discover a dynamic culture of continuous improvement that extends to our people, one that offers numerous ways to expand your knowledge and advance your career. And because we are a global company, your work may also include world travel.Responsible for the administration of MTS Customer Contracts/Purchase Orders to ensure commercial trade regulations, Government regulations, banking regulations, MTS's policy and procedures, and audit requirements are followed and understood to mitigate risk to MTS. To perform, control and direct the administration of customer's orders utilizing specific tools and applications.Responsibilities:Pre-Award contract activities - Support Sales by issuing bid bonds and/or guarantees for bid tenders.Post-Award contract activities - Verify order documentation according to internally published 'Clean Order Guide for Order Admin'. - Review contract terms and conditions to insure uniform application of contractual policies and procedures. - Provide contract interpretation and communicate necessary information to key personnel. - Interpret and advise accordingly on applicable trade and banking regulations. - Recommend changes to contract terms and conditions to protect the commercial interests of the corporation. - Ensure contracts are reviewed by appropriate business groups for Export Compliance, Revenue Recognition, Risk Management, Government Prime and Sub-Prime contracts, Purchasing (flow-down provisions) order processing and Manufacturing. - Maintain effective relationships with internal and external service providers to ensure timely and accurate processing of banking and transportation documents.Maintain Proper Controls - Ensure MTS' adherence to policy and applicable commercial and Government statutory regulations. - Maintain current knowledge of applicable Government, international banking, and export regulations. - Maintain understanding of the application of Accounting guidelines and SOX financial requirements. - Verify DoA (Delegation of Authority) approvals and authorizations. - Interpret, practice, and provide feedback of the Order Administration content on the Sales page of the MTS Quality System. - Develop and maintain comprehensive electronic record of all pertinent order documentation for subsequent internal and external audit and record retention requirements.Ensure timely and efficient administration of customer's contracts from order receipt through receipt of payment. - Data Management and working with systems - Centralized worldwide order creation in SAP based on established guidelines - Request updates to Customer Master database, as needed - Completes necessary steps in salesforce.com to tie opportunity and sales order together and track quality issues with order input from Sales Engineer - Support providing documentation for use by Project Engineer - Apply proper pricing procedures within sales orders to support commission payments of Business PartnersBilling - Manage contract milestone activities; generate billing documents and other requirements according to customer's contract - Review and process Billing Due List to ensure timely and accurate billings - Letters of Credit - Coordinate the review and execution of Export L/C (Letter of Credit) activities with external service provider with the goal of receiving payment in a timely and efficient manner - Process Standby L/C applications as Performance Guarantees to our customers for bid bonds, advance payments, performance, installation and/or warranty as required by the contract. - Maintain records in SFDC for tracking issuance and expiry of all banking instruments**Minimum Qualifications:****Education**+ Bachelor's degree in Business Administration or other business bachelor's degree, two years relevant experience or+ AA degree and four years relevant experience, or+ High school diploma and eight years relevant experience.**Experience**+ Order Administration Experience in manufacturing equipment logistics preferred+ Ability to track a large number of details effectively+ Ability to read and interpret details in contracts+ Compliance with contracts and regulations+ Knowledge of Domestic Logistics+ Familiarity with International logistics+ SAP or large ERP system knowledge required+ Salesforce experience required+ Good communication and interpersonal skillsITW is an equal opportunity employer. We value our colleagues' unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential.As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship.All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws._ITW is an equal opportunity employer. We value our colleagues' unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential.__As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship.__All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws._ITW is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Keywords: Illinois Tool Works, Inc., Eden Prairie , Order Administrator, Professions , Eden Prairie, Minnesota

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