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Project Administrator

Company: Volunteers of America
Location: Eden Prairie
Posted on: May 14, 2022

Job Description:

Volunteers of America National Services (VOANS) is seeking a full-time Project Administrator to join their team in MN! The Project Administrator will provide project support with all aspects from initiation through closing of IT projects. Will coordinate work performed by IT staff, internal and external partners and provide administrative support for CITO. The Project Administrator will report to the Chief Information and Technology Officer (CITO) The Project Administrator will work on-site in the MN office and in various VOANS locations. A hybrid work schedule may be an option. VOANS is a nonprofit subsidiary of Volunteers of America. National Services is organized and operated to "advance, support, promote and administer health, housing and supportive services" in pursuit of the objectives of Volunteers of America. National Services employs more than 3,000 professionals across the country to operate its housing and health care programs. Come and join us and be a part of 'something more'. This is the 4th year that VOANS has been nominated as One of the Best Places to Work! Come join our team! Essential Functions, Duties & Responsibilities: Projects

  • Participate and provide Coordination for IT projects
  • Coordinate logistics and materials for Webinars and conference calls
  • Provide reminders and updates to project team membersPolicy and Procedure Documentation
    • Work with IT department to develop appropriate policy and procedure documentation.
    • Makes suggestions or corrections in order to make a document more clear and concise
    • Creates the draft or framework of a document for the team to use as their working document
    • Supports continuous improvement efforts and the pursuit of document excellence in the department
    • Ensure documents are properly stored and retained per established policies/procedures
    • Organize, design, and develop documentation to support end user needsProvides key support for CITO and IT Department
      • Manages scheduling and makes changes as necessary to calendar of CITO as needed
      • Processes expense reimbursements each month (reconcile corporate credit card statements); ensure invoices are paid on time
      • Coordinates teleconferences including preparation of informational materials
      • Ensures that various time sensitive documents are all completed and delivered on time
      • Edit correspondence, communications, presentations and other documents as needed
      • Liaise with internal staff at all levels as needed Required Qualifications: Knowledge, Skills and Abilities
        • Bachelor's Degree in English, communication, business administration or technical writing preferred but all levels of educational experience will be considered
        • Must have strong writing, editing, and communication skills
        • Strong computer skills with experience in Microsoft Office - Word, Excel, PowerPoint, Outlook and Zoom.
        • Process - oriented; self-starter; must be proactive, resourceful and able to anticipate actions as well as quick in responding to emergency requests
        • Use sound judgment, has good decision-making ability with strong attention to detail
        • Must be customer service oriented and have proven experience with relationship building
        • Must have organizational and project management skills as well as excellent verbal and written communication skills
        • Must be able to multi-task and be able to prioritize multiple areas.
        • Must have excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff
        • Must follow up on all assignments to assure deadlines are being met
        • Ability to work flexible hours.
        • Pass background screening (drug, employment history and criminal)Benefits: Medical, Dental and Vision Insurances Paid Time Off (Sick, Vacation and Holiday) Retirement (403B) Life Insurance And more! At VOANS, we celebrate sharing, encouraging and embracing diversity. Equal employment opportunities are available to all without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, parental status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. We believe that blending individual strengths and unique personal differences nurtures and supports our organizations' shared commitment to our mission and creates an inclusive and diverse environment where everyone feels valued and has the opportunity to do their personal best.

Keywords: Volunteers of America, Eden Prairie , Project Administrator, Other , Eden Prairie, Minnesota

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