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Merchandising Services Supervisor - Debit Balances

Company: United Natural Foods Inc
Location: Eden Prairie
Posted on: June 8, 2021

Job Description:

Job Overview:

As a key member of the Merchandising Services team, the Supervisor of Merchandising Services is responsible for delivering support and overseeing the debit balance function. Debit balances occur when transactions being processed exceed the current payable for a supplier. All supplier and internal inquiries for debit balances will be centralized through Merchandising Services. This role will work with the Director of Merchandising Services and cross-functionally, with all areas of the company, as well as externally with customers, suppliers and brokers. This position will provide insights and recommendations to meet and exceed company goals and objectives, as well as ongoing support for key initiatives or assistance in areas as identified.

Job Responsibilities and Accountabilities:

  • Proactively leads overall oversight and management of the debit balance function.
  • Creates weekly reporting for all debit balances, with transaction details by process and/or product area, supplier, aging of transactions and amounts.
  • Maintains master grid of all processes and transaction types that can contribute to a debit balance, including process and product area owners and documentation for each, in how debit balances will be handled.
  • Uses hierarchy of processes to review and determine if supplier will come out of debit balance and timing, so suppliers can be prioritized. Maintains historical tracking record for actions taken, so suppliers do not need to be totally reworked if they go back into debit balance.
  • Maintains debit balances to a minimum, reporting historical record of dollars by aging categories, process, number of suppliers and number of transactions.
  • Utilizes various systems to investigate debit balance suppliers to determine gaps that are leading to debit balances.
  • Transfers debit balances to or from other systems for processing, as needed.
  • Monitors supplier workflow changes and 30-day notifications on supplier changes, as well as contributing findings to include in these processes. Works with supplier management to ensure suppliers are inactivated timely, if no future business is planned to stop additional transactions from being created.
  • Prepares recommendations on enhancements to business processes or transactions that would reduce debit balances or stop them from recurring.
  • Sends out collection notices on viable debit balances or works with collection agencies, as required.
  • Creates various corporate billings to suppliers for events and tracks all Merchandising Services transactions weekly, affecting debit balances, for Director's review.

Job Requirements:

  • Bachelor's Degree in Business, Accounting or related field.
  • Minimum of 3-5 years of related experience.
  • Previous experience supervising others and proven ability to successfully lead and manage a team.
  • Experience with UNFI systems and understanding of business processes across the organization preferred.
  • Financial acumen.
  • Proficiency in the Microsoft Suite.
  • Flexible and adaptable to learning and understanding new technologies.

All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or protected veteran status. UNFI is an Equal Opportunity employer committed to creating an inclusive and respectful environment for all. - M/F/Veteran/Disability. VEVRAA Federal Contractor.

Additional Information

  • Additional Locations: United States of America, Minnesota, Eden Prairie; United States of America, Rhode Island, Providence; United States of America, California, COMMERCE; United States of America, Virginia, Mechanicsville
  • Schedule: Full-time

Keywords: United Natural Foods Inc, Eden Prairie , Merchandising Services Supervisor - Debit Balances, Other , Eden Prairie, Minnesota

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