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Executive Assistant

Company: Winnebago Industries, Inc.
Location: Eden Prairie
Posted on: September 2, 2020

Job Description:

Primary Objective of Position: Reporting to the Vice President, Operations and Vice President, IT, the Executive Assistant provides executive support and serves as the primary point of contact for internal and external inquiries in all matters pertaining to the Vice Presidents. The Executive Assistant also serves as the liaison to the executive leadership team; organizes and coordinates executive outreach and external relations efforts; and oversees special projects as needed. The Executive Assistant must be creative and enjoy working in a results driven, customer centric, and collaborative work environment. The ideal individual will have the ability to exercise good judgement in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain realistic balance among multiple priorities. The Executive Assistant must have the ability to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.Key Areas of Responsibility* Successfully complete a broad variety of administrative tasks for the Vice President, Operations and Vice President, IT including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas.* Plan, coordinate and ensure the Vice Presidents' schedule is followed and respected. Provides "gatekeeper" role for direct and indirect access to the Vice Presidents' time and office.* Communicate directly, and on behalf of the Vice Presidents with other senior leaders.* Maintain in-depth knowledge of company operations, policies, and procedures, and handles details of a highly confidential and critical nature. Works on problems of diverse scope and exercises judgment within generally defined practices and policies in order to provide solutions.* Proficient user of Microsoft Office Suite tools including Skype for Business, PowerPoint, MS Word and Excel in preparation of correspondence, documents and/or presentations; efficiently creates charts, graphs, tables, and text slides; responsible for formatting consistency and accuracy on time-sensitive, high-profile documents.* Provide bridge for smooth communication between the Vice Presidents' office and internal departments; demonstrating leadership to maintain credibility, trust and support with leadership team.* Prioritize conflicting needs; handles tasks expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.* Manage special projects and tasks as requested by the leadership team.* Other duties as assigned based on business need.Critical Competencies* Prior experience working in a fast-paced matrix environment that shifts priorities, manages competing demands and deals with frequent changes, pressures, delays, and unexpected events with an excellent attention to detail* Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and others* Expert level written and verbal communication skills* Demonstrated proactive approach to problem solving with strong decision making capability* Emotional maturity and high level of professionalism* Highly resourceful team player, with the ability to also be extremely effective independently* Proven ability to handle confidential information with discretion* Demonstrated the highest level of customer service and response* Forward looking thinker, actively seeks opportunities, and propose solutionsEducation & Experience* Associate's degree or equivalent experience required; Bachelor's degree preferred* 5+ years of administrative experience supporting leaders in a corporate environment* 3+ years of C-Suite level written communication skills with the ability to work with diverse groups of people, preferably in a medium to large public company* Ability to utilize business knowledge and a network of resources to identify, evaluate and resolve some unique/complex inter-related problems and/or issues. Identifies issues that need immediate attention and drives for resolution quickly with a high sense of urgency and quality* Advanced proficiency in Microsoft Office (Outlook, Word, Excel, Power Point), Adobe Acrobat, other tools as identified* Experience handling all aspects of meeting production and organization; scheduling, catering, room preparation, etc.* This position may require travel to other Winnebago locations.

Keywords: Winnebago Industries, Inc., Eden Prairie , Executive Assistant, Other , Eden Prairie, Minnesota

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