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Shipping & Office Admin - Lumibird Medical

Company: Quantel USA
Location: Eden Prairie
Posted on: August 5, 2022

Job Description:

Job DescriptionSalary: If you are viewing this job listing from a job posting board (indeed, LinkedIn, etc.) and wish to apply for this position you MUST do so directly through our website (http://quantelusa.bamboohr.com/jobs/). If you apply through Indeed or LinkedIn, your application WILL NOT be complete and you will therefore not be considered for the position. Lumibird Medical US is an Equal Opportunity EmployerWe consider applicants for all positions on the basis of qualifications and without regard to race, color, religion, sex, national origin, gender, marital status, veteran status, disability, sexual orientation and any other legally protected status.Job Summary:The Shipping and Office Administrator's responsibilities include supporting the different departments with shipping needs (Sales, Marketing, Service, Demand Planning…).Furthermore, the S&O Administrator, supports the Office with launching new products. Therefore, the OEM Manager coordinates the customer workshops for physicians and supports in organizing the training for the sales teams.The Shipping & Office Administrator maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. He/she designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.This position communicates effectively with all parts involved. This communication should be at all times conducted professionally and should promote the image of Lumibird Medical as a whole.Ideal candidate will be hard-working, professional, and able to undertake a variety of office support tasks while working diligently under pressure. This person will be comfortable working with a high degree of attention to details and discretion as well as incorporating new and effective ways to achieve better results. Qualified candidate must be highly proficient in MS office suite including MS outlook & excel, with superior organization and communication skills.Responsibilities:· Schedule and process all inbound/outbound shipments using FedEx and UPS.· Assisting with Picking and Packing daily shipments Oversee daily logistics functions and interface with both internal/external customers.· Processing shipments based on customer requirements, production schedules, and inventory availability.· Prepare export documentation for international movement of goods, (e.g. commercial invoices, packing lists, bills of lading, SLIs, and COI's Certificates of Origin) to meet export documentation requirements.· Process data entry required through ERP system.· Maintain procedures, stay current and ensure full compliance of the regulations governing the movement of goods.· Track and trace the movement of goods based on customer contractual requirements to verify order fulfillment. Interface with Carriers and/or U.S. Customs regarding issues and service provider failures.· Ensure document retention per required standards, for all domestic, international, licensed and license exempt shipments.· Work within Export Compliance to apply the rules and regulations of U.S. Customs & Border Protection (CBP), International Traffic in Arms (ITAR), the Export Administration Regulations (EAR), and the foreign Trade Regulations (FTR).· Monitor the return of temporary import export activity in support of Demonstration Equipment, DSP-61 &DSP-73 licenses, ATA Carnets, or license exemptions.· Ability to interpret technical product descriptions or specifications of products used in company business to be able to relate those descriptions to fulfill HTS classification (Harmonized Tariff Schedule) and ECCN classification responsibilities.· Corrections or amendments to documentation when required.· Collaborate and build relationships with carriers, agent representatives, regarding air, import and export to strengthen service competitiveness.· Manage carrier and forwarder partners pickup and delivery schedules.· Establish and periodically review departmental procedures per company ISO standards.· Continuously improve the export process, focusing on ship software, document preparation and order management.· Work closely with Inventory Specialist to confirm stock· Key point of contact for all inbound/outbound shipments.· Monitor shipments, costs, timelines, and productivity.· Communicate with the sales team on any changes to delivery schedules and/or product availability· Ensure timely delivery of packages to customers· Assist in managing day-to-day operations of the office· Monitor warehouse and office supplies – place orders when necessary· Review weekly shipments for on-time delivery credit· Prepare shipping accrual report for month end· Communicates professionally and considerately with vendors and clients via phone and email.· Perform other administrative duties as assignedPersonality:· Excellent interpersonal communication skills with strong commitment to customer satisfaction.· Excellent problem solving and strong organizational skills.· Excellent time management skills and the ability to prioritize work· High level of attention to detail.· Ability to organize, coordinate and prioritize a variety of tasks.· Required a pro-active and service minded attitude.· Strong personality with excellent interpersonal and relational skills· Autonomous & Rigorous.· Eager to learn new things and willing to assist others.· Flexible attitude· Self-starter.· Possess a positive attitude and team player mentality· Good interpersonal communication skills with strong commitment to customer satisfaction.· Ability to maintain strict confidentialityRequirements and skills:· Bachelors Degree in Logistics, Business Administration, Supply Chain Management or equivalent experience in International Trade.· 5 years of export/import compliance experience.· Ability to lift/move materials up to the 100lb range, climb ladders, stand and walk continuously· Must be able to use hands to reach, seize, hold, or grasp objects.· Requires good vision.· Well-organized with a strong communication approach.· Proficient in MS Office (Word, PowerPoint, Excel), marketing computer software and online applications (Salesforce, Online analytics, Trello, HubSpot).· Wish to work in a challenging international mid average structure· Excellent communication and people skills with the ability to adapt to new ways of executing initiatives. Electronic Signature:By using this electronic application, you agree to use an electronic signature in lieu of a paper-based signature. You understand that electronic signatures are just like signing any document and that it is legally binding in the United States and in other countries. You consent and agree that the use of a key pad, mouse or other device to select an item, button, icon or similar act/action while using any electronic service offered; or in accessing or making any transactions regarding any agreement, acknowledgement, consent, terms, disclosures or conditions constitutes your signature, acceptance and agreement as if it were actually signed by you in writing.

Keywords: Quantel USA, Eden Prairie , Shipping & Office Admin - Lumibird Medical, Healthcare , Eden Prairie, Minnesota

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