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PT Admin/AP

Company: Ledgent Finance & Accounting
Location: Eden Prairie
Posted on: April 8, 2021

Job Description:

One of our clients in the West Metro is looking for a hybrid front desk/administrator and a back up AP Specialist. This role is 25 hours a week (PT) Monday through Friday. Account Payable Specialist / ReceptionistJob Description:CORE DUTIES

  • Answer phones and manage main phone line. Greet and direct people coming into the office.
    • Manage AP e-mail address. Distribute and/or address all e-mails daily.
      • Open and distribute US Mail daily.
        • Enter all invoices into Sage Accounts Payable module. Estimated 300 invoice a month.
          • Code invoices for overhead vendors.
            • Cut all checks, void checks and process stop payments on checks when necessary.
              • Manage Commerce Bank invoice payment & check cutting process.
                • Manage Alerus Bank positive pay daily process.
                  • Electronically file all invoices and check copies.
                    • Process all electronic payments via manual check entry.
                      • Process lien waivers with check runs.
                        • Distribute all construction job checks and lien waivers, to appropriate construction administrator.
                          • Review all statements and verify receipt of invoices.
                            • Complete all marketing updates and posts on Social Media and Website.
                              • Manage MFD's and printers (Metro Sales, Laserquip, ARC). Includes working with vendors on fixing all printer and copier issues, paying the invoices, managing all service plans and warranties.
                                • Manage all mail deliveries. Code and pay all UPS and FedEx invoices.
                                  • Manage the postage machine. Includes making sure everything works,We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Keywords: Ledgent Finance & Accounting, Eden Prairie , PT Admin/AP, Administration, Clerical , Eden Prairie, Minnesota

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